The meaning of Christmas in July is really just a marketing tool used by business to promote summer sales, but for us it means something completely different!  July means there are only 5 months left until it’s holiday party season.  Now, we know that most companies do not start their holiday party planning in July – but they should!  If you really want the party that your company deserves, it’s time to get out the spreadsheets, calendars, and start contacting venues and vendors!

Here are our top 5 reasons you should start planning your company’s holiday party in July!

#5: Budget & Expense Planning

Holiday parties are expensive – there’s no way around it!  When you have to provide food and beverages, in a fun atmosphere, and you have the added pressure of ensuring your guests are entertained, the costs add up.  By starting earlier, you can spread those costs out over a 5 month period.  Additionally, you have time to explore your options and make decisions that are in line with your event budget rather than what’s left – which are often the most expensive options.

#4: You Have to One Up Yourself

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Yes, you do.  If last year’s party was a success, your guests are going to expect at least the same, if not more.  You can’t go backwards.  By starting earlier you can spend some time thinking about your event strategy and how to make this year even more of a hit!  Maybe you have a themed dessert bar, hire a live band, create a selfie station, send home a gift with each person!  The possibilities are endless, but you can’t come up with a better plan if you don’t start early!

#3: Don’t become a Pinterest Fail 

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We love a good Pinterest fail – click here to see some of our favorite holiday party mishaps! #19 is our favorite!

#2: You’re Not Busy Enough?

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We know it’s 5 months away, but once you get into the fall, there’s really no time to plan.  From a professional standpoint, many companies are busiest in the fall – it’s the end of the year which means budget planning for the next year. Many employees are feeling the pressure to wrap up final projects and when you throw in a lot of personal time off around the holidays, party planning falls to the bottom of the priority list.  But it shouldn’t!  From a personal standpoint, school starts back for the kids at the end of August, Labor Day goes by in a flash, then suddenly Halloween is over and you’re planning Thanksgiving dinner for your family (or even worse… you’re traveling)!  And once Thanksgiving is over, you are typically about a week or two away from the holiday party.  Realistically, your event invitations should go out early November which means you need to start creating them a few weeks prior. In order to create the invitation you need to have a venue and a caterer locked down, which if you’ve done it before you know it’s no easy feat.  You’ve now found yourself backed into September, which is only 8 weeks away from now.  And we haven’t even talked about booking entertainment, determining the event theme and decor, finding a photographer, and planning the event timeline and logistics.  And you think you can wait until later in the year to plan?  No way.

#1: Your Employees are Worth It

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Yes, we know that you know this, but holiday parties are more than just a party.  It’s really about employee engagement, making them feel special and a part of a family, not just a company.  It’s about rewarding them for the hard work they’ve done and promoting the successes from the past year.  It’s a time to pause and say thank you, and kick off a new year that will be even better than the one you’re celebrating.

So go start your planning!  And if you need a little help getting started, we would love to help.  Planning a holiday party actually takes anywhere from 30 to 80+ hours of work – so if you think your team has better things to do with their time – we’d love to chat with you about how we can create a unique and fun party that reflects your company!